Privacy Policy
This Privacy Policy explains how I handle personal data when you visit this website, contact me, book an introductory call, or work with me as a coaching or recruitment client. Candidate data is covered separately in the Candidate Privacy Notice.
1. Who is responsible for your data?
The data controller is Jana Affum, a sole trader established in the Czech Republic, Business ID (IČO) 13956248, VAT ID CZ8952264651, with registered office at tř. Dukelských hrdinů 3789/84, 695 01 Hodonín, Czech Republic.
Email: janaaffum@gmail.com
2. What data do I process and why?
| Situation | Personal data | Purpose | Legal basis |
|---|---|---|---|
| Contact form or email | Name, email address, company (if provided), and the content of your message | To respond to your enquiry and arrange a conversation | Steps at your request before entering a contract (Art. 6(1)(b) GDPR) and my legitimate interest in responding to enquiries (Art. 6(1)(f) GDPR) |
| Booking through Calendly | Name, email address, selected time, time zone, and answers you provide | To schedule and manage the call | Steps at your request before entering a contract (Art. 6(1)(b) GDPR) |
| Recruitment or coaching services | Contact, contractual and service-related information you provide | To provide the agreed services and communicate with you | Performance of a contract (Art. 6(1)(b) GDPR) |
| Invoicing and records | Identification, billing and transaction details | Accounting, tax and other legal compliance | Legal obligation (Art. 6(1)(c) GDPR) |
| Website operation | IP address and basic technical/server log data | Security, availability and troubleshooting | My legitimate interest in operating a secure and reliable website (Art. 6(1)(f) GDPR) |
Please do not submit sensitive personal data, confidential candidate information or another person’s personal data through the general contact form unless this is necessary and you are authorised to do so.
3. Where does the data come from?
I normally receive the data directly from you. Basic technical data is generated when your browser communicates with the website. If you book through Calendly, I receive the booking information through that service.
4. Who may receive the data?
I may use trusted service providers where necessary to operate my business, including: website hosting and form-delivery providers; Google (Gmail and business productivity services); Calendly; and professional advisers, accountants, and public authorities where required by law.
These recipients process data only for the relevant purpose and under their applicable contractual and legal obligations. I do not sell personal data.
5. How long do I keep the data?
Enquiries that do not lead to cooperation are kept up to 12 months. Contract and service records are kept for the duration of the relationship and afterwards as necessary. Accounting and tax records are kept for periods required by Czech law. Technical server logs are retained only as long as reasonably necessary.
6. Your rights
Depending on the circumstances, you may request access to your data, correction, deletion, restriction of processing, or data portability. To exercise your rights, email janaaffum@gmail.com. You may also lodge a complaint with the Czech supervisory authority (ÚOOÚ).
7. Cookies and local storage
This website currently uses only storage that is necessary for its operation and does not use advertising or analytics trackers. Details are in the Cookie Policy.
8. Changes
I may update this Privacy Policy when my services or data practices change. The current version and its date will always appear on this page.